Omega’s HSE policy is to eradicate all work-related sickness and injury. Injuries do not just happen, they are caused. When the cause is controlled, the damage can be prevented. We are dedicated to achieving:
Omega’s goals will be achieved and sustained through HSE routines, including:
Omega is subject to numerous laws, regulations and rules that all employees are obliged to abide by. Laws and regulations fall under categories such as:
All relevant laws, regulations and rules are available for inspection in Administration.
HSE is primarily a management responsibility at Omega. The responsibilities of various members of Omega’s HSE team (including employees) are outlined below.
The Safety Delegate has the right to stop dangerous work that in his/her opinion represents an immediate danger to life and/or health. There are currently two Safety Delegates in Omega, and one of these operates as Lead Safety Delegate. The Lead Safety Delegate is responsible for coordinating the Safety Delegates’ activity.
The AMU holds an independent position in Omega, located directly under the Managing Director. If the employer does not carry out their HSE obligations, the AMU will take the issue to the Labour Inspection Agency.
Ensure all aspects of work are performed in a safe and environmentally-friendly manner in keeping with the rules and procedures in place. All employees are encouraged to contribute to improve HSE at Omega.
In order to achieve our primary goal of no injuries, Omega focuses on risk control, accident prevention and training. Omega’s HSE training initiatives include:
In regard to employees on assignment, it is made clear to clients that the following assignment-based training is also required:
Each employee’s HSE training is documented in Omega’s databases.
The main HSE risks to Omega employees include:
Fire has the potential to affect a large number of people, however there are currently no more then 100 people in the largest Omega office at any time (including visitors), limiting potential damage to personnel.
Travel accidents are unlikely to affect many Omega employees at the same time. Our follow-up program, based on publicly organised emergency readiness (VAF), will have adequate capacity to assist the injured and their families.
A large number of Omega’s employees work at clients’ locations. These locations have a much greater risk of work accidents, terrorist attacks and serious accidents taking place.
If such situations occur, Omega will ensure that its internal emergency group becomes operative as soon as possible and that those affected receive at least the same attention they would if they worked in-house. Omega’s assistance will take place regardless of the client’s actions.
Omega has an overview of where all employees’ work locations are at any time.
Work accidents that take place in the Omega office are likely to mirror those that may occur at home, as the office contains mostly basic office equipment. Therefore, the likelihood of serious work accidents is relatively small.
However, employees should be aware that stress injuries caused by incorrect posture, lifting practices and use of equipment can cause serious long term damage.
Omega is an inclusive workplace that aims to:
As an inclusive workplace, Omega encourages employees on sick leave to join the workforce at an early stage with an adjusted workload. Additional staff may be hired to assist the returning employee. Through this action, the pace at which employees recover and return to work can be improved.
Omega believes that absence due to sickness can be reduced, and injuries avoided, if employees keep in shape and maintain a healthy work environment. Employees are encouraged to improve their health and wellbeing via a number of initiatives, including:
Employees working on Omega’s premises generally do not require special safety equipment. However, if employees are on assignment at a client’s location, they must fulfill the client’s requirements in regard to personal safety equipment. Every employee is responsible for ensuring that their personal safety equipment is in good condition and is used correctly.
Omega’s emergency plan is designed to protect Omega’s employees. A summary of the plan is available on Omega’s intranet and the full plan is held in Administration. The plan highlights emergency contact people and procedures that, followed correctly, will assist in avoiding damage to Omega’s people, property and the environment.
HSE inspections are performed annually by the Safety Delegate for the relevant safety area and the AMU. The inspections ensure that Omega’s routines and procedures are as described and required by law, whilst also contributing to the improvement of internal control routines. Following the inspection, a HSE meeting is held to identify pressing issues and a report detailing these issues is sent to the management meeting so that the appropriate action can be taken.
Whenever possible, overtime will be voluntary and overtime hours registered in the “Time Sheet” application, along with ordinary hours. Employees are free to take time off in lieu or add a 50 per cent loading to their pay for hours over and above their ordinary work times.
Administration and Business Unit Leaders are responsible for ensuring that total overtime hours do not surpass the total allowed for each assignment. Monthly reports containing the number of overtime hours for every employee are available for discussion at the management meeting.
Omega maintains an environmentally friendly workplace by:
Chemicals for the printers and other equipment will be stored in a secure place. Chemicals should only be handled by the person/people appointed by the manager of the operation and training will be provided.
Published: 16.09.05 (Updated: 25.09.12)